Contents

  • Welcome
  • Communication & Contact Information
  • Academic Life
    • Academic Day
    • Attendance Policy
    • Excused & Unexcused Absences
    • College Visits
    • College Counseling
    • Diploma Requirements
    • Terms, Marking Periods, and Cumulative Grading
    • Students on Academic Probation
    • Study Hours
    • Honor Roll
    • Policy for ESL Students
    • Effort Ratings
    • Academic Resources
    • Academic Honesty Policy
  • Student Life
    • Commendations
    • Dress Code
    • Residential Life
    • Day Students
    • Meals

Welcome

Students and Parents/Guardians,

This handbook will help answer most of your questions about the expectations that will help us work and learn together in our outstanding community.

Internalizing these expectations will help you to succeed throughout life and build strong working relationships with your friends and your teachers during your time at SKS.

While we care about your performance in school and wish many types of future success for each of you, we care more deeply about the kind of person you become. In these upper school years, Each of you will cement the patterns that will define your character for your entire life and play an important role in your success in finding joy, having strong relationships, and working effectively with others. I personally expect each of you to care enough about who you are becoming to reach for your highest self even beyond these community expectations. And where no rule exists, be guided by simplicity of life, directness of purpose and self reliance. It is in your engagement of these fundamental principles that you will build your lifelong character and identity.

Good luck in this school year. I’m looking forward to getting to know each of you, and I’m cheering you on as you take on the challenges of this next step in your life.

Lawrence Smith '73
Head of School


TABLE OF CONTENTS

Communication & Contact Information

South Kent faculty and staff are available to help you and your son with a variety of questions and concerns. Students are encouraged to address most of their own questions and concerns by talking to a teacher or their advisor. We encourage students to develop self-advocacy skills as part of the South Kent program. We ask parents to use the same channels of communication and speak first to the person most directly involved with the program, situation, or issue.

If your issue is not satisfactorily resolved at the teacher level, then please contact your student’s advisor for assistance. Advisors serve as student advocates and give wise guidance on a variety of topics.

If an answer or solution has not been found after you have talked to the appropriate person(s), please contact the Student Success Office [email protected] Please let us know what you are wondering or concerned about while it is still a small issue. That way we can address the situation together most constructively.


TABLE OF CONTENTS

Academic Life

Academic Day

South Kent uses a rotating class schedule, Monday through Saturday. Students must respect the Academic Day, which begins with the Morning Meeting and ends after the last class period of the day.

Attendance Policy

South Kent students are expected to report to all classes on time and prepared. Unexcused absences from class and excessive tardiness will negatively impact a student’s grade.

Excused and Unexcused Absences

Student absences from class or campus activities must be approved by the Academic Dean. All other absences shall be considered unexcused.

College Visits

Students are encouraged to visit college campuses as part of their college decision-making process. Students, when in residence at the School, should arrange college visits through South Kent’s Director of College Counseling.

College Counseling

South Kent’s College Counseling office assists Sixth Form and Post Graduate students with their applications to college.

Diploma Requirements

In order to qualify for a South Kent School diploma, a student must earn a minimum of 18 credits. One credit is awarded for successful completion of each year-long class. One-third credit is awarded for successful completion of a one-term course. The following are the minimum requirements for graduation:

English4 Credits (minimum of English 4)
Mathematics4 Credits (minimum level of Algebra 2)
Science (to include two lab sciences)3 credits
Electives4 credits
History3 credits
Language2 Credits (Same language)
Affinity Program1 Credit Each Year (Upperform Only)
CFI Program⅔ Credits Each Year (All School)

 

All students must take a challenging course load each term. The Academic Dean determines whether a student will be required to take four, five or six courses per term. The Academic Dean reserves the right to enroll a student in a course if it is in the student’s best academic interest. Students are not allowed to drop full-year courses after the mid-winter marking period.

In order to earn a diploma, Sixth Formers and Post Graduates must successfully pass all year-long courses. One-year Sixth Formers and Post Graduates must complete three terms in residence at South Kent School and earn a minimum of four credits each term. Any Sixth Former or Post Graduate who fails a year-long course is required to make up the work to the satisfaction of the Academic Dean before a diploma is awarded, but he may participate in the graduation ceremony at the discretion of the School administration.

Terms, Marking Periods, and Cumulative Grading

There are three Terms each year: Fall, Winter, and Spring. Each Term is worth 1/3rd credits for each course. Each Term is divided into two marking periods, and each marking period is worth 1/6th credit for each course South Kent School computes grades cumulatively. Therefore, grades listed on report cards detail work for the entire year.

Students on Academic Probation

Students who, at the end of any term or marking period, have earned an F or two D grades will be placed on Academic Probation. Students on academic probation will meet with the Academic Dean to devise a plan to improve their academic standing. Students on academic probation may be placed into the Academic Resource Center at the advice of the Academic Dean. Additional steps, such as removal from afternoon activities, may be necessary to achieve academic goals.

Student-athletes are expected to follow the three A’s in order of importance: Attitude, Academics, Athletics.  If the first two A’s are not a priority then the third A may not be a privilege. 
To that vain, any student-athlete that is failing a class or receiving two or more grades of D or below at any marking period will be ineligible for practices or games for one week.  During that time the student-athlete’s advisor, coach, teachers, form dean and academic dean will determine a schedule of required extra help sessions to improve that individual’s performance and grade.  At the end of one week the above group will determine if the student has made enough progress to return to athletics or shall continue in the same manner for another week.

Study Hours

Study Hall is held Sunday through Friday in the evenings. This is a dedicated time used to accomplish much of the assigned school work. Students will be required to study in a designated space such as their room, dorm common room, library, academic resource center or in supervised study.

Students assigned to supervised study must report to the designated space on time to avoid disciplinary consequences.

Honor Roll

South Kent’s Honor Roll is determined at the end of each academic term (fall, winter, and spring). To achieve High Honors, a student must have no grade lower than an A-. For Honors, a student must have no grade below B. Those students who earn this recognition will receive an award determined by the Academic Dean.

Policy for ESL Students

South Kent students must have a good command of written and spoken English in order to participate successfully in South Kent’s style of instruction. To help the Admissions Committee fully evaluate a student’s competence in English, the TOEFL test is required for an applicant whose primary or fluent language is not English. South Kent seeks applicants who have scored a minimum of 70 on the Internet-based test. Other tests may be accepted in lieu of the TOEFL at the discretion of the Admissions office or Academic Dean.

Once enrolled in South Kent, students whose fluent or primary language is not English will be placed into appropriately designated Humanities courses, and be required to enroll in summer English language programs, including language programs at South Kent, until they score a minimum of 90 on the Internet-based TOEFL.

Effort Ratings

Weekly Effort Reports
South Kent School believes that consistent effort in the classroom is the cornerstone of success in its academic program. Each week teachers record effort ratings for all of their students, based on the following criteria:

  1. means that a student:
    • did all of his homework thoroughly and on time
    • came to class on time and was always prepared
    • was always cooperative and helpful to others
    • paid close attention in class
    • participated actively and often in class discussions
    • did something “extra” that was significant, which added to:
      1. class materials
      2. class understanding
  2. means that a student:
    • did all of his homework thoroughly and on time
    • came to class on time and was always prepared
    • was very cooperative and helpful to others
    • paid close attention in class
    • participated in class discussions
  3. means that a student:
    • did all of his homework
    • came to class on time and was usually prepared
    • was generally cooperative and helpful to others
    • paid attention in class
    • occasionally participated in class discussions
  4. means that a student did one or more of the following:
    • did not turn in one or more homework assignments
    • was late to class and was usually not prepared
    • did not pay attention in class
    • was generally uncooperative or not helpful to others
    • disrupted others in class
  5. means that a student did one or more of the following:
    • did not turn in any homework
    • was frequently late to class or skipped one or more classes
    • was inattentive in class
    • was very uncooperative
    • was very disruptive in class

The Effort Ratings let a student know his teachers’ views of the quality of his classroom work and the effort that he put forth over the course of the previous two weeks. Students meet with their advisors weekly to discuss their Effort Reports. These reports are then available via the MyBackPack portal to the student’s parent/guardian. Effort comments and grades go live on the portal every Tuesday at 12pm (EST) and close Friday at 9am EST.

Academic Resources

Academic Resource Center
Staffed by South Kent faculty, the Academic Resource Center (ARC) is open to all students throughout the Academic Day and during Study Hall. During the day, faculty members will be present to guide students toward successful completion of assignments and assist in organization skills. The goal is not to tutor, but to support by validating student efforts to complete the work. Often what is needed is clarification of an assignment or reassurance that the student is on the right track.

If additional support is required, or a boy is found to have more extensive learning issues than those disclosed by the family at the time of admission, South Kent will do its best to address the boy’s relevant academic needs through South Kent’s Tutorial Service.

Tutorial Service
Tutorial services at South Kent School are designed to support students within a specific academic area. Students who struggle with an individual course or those stretching to achieve an advanced level benefit from the tutorial program. Students receive direct assistance with academic content and the skills required to meet the demands of academic courses. Those who are challenged by organizational issues and time management may also be assisted by a tutor. Tutors meet one-on-one with students during academic hours: during the academic class day or evening study hall. Most commonly, tutorial sessions meet three times a week for 45-minute periods. It is South Kent’s goal that students achieve independence and not require tutoring for more than one year. Tutors provide reports to parents/guardians, and parents/guardians are free to communicate directly with tutors. The student’s advisor and teachers are routinely in communication with tutors to best support the student. There is an additional cost incurred for tutoring, on a per-hour basis.

Winter Information Center
The school's library has been transformed into a hub for digital resources that can be accessed online through the academic section of the web site. The Winter Information Center (WIC) is a room that houses a bank of computers for student use, as well as a network printer and copier. The space is used regularly by students as a quiet place to study and get homework done. Group work by students is encouraged and teachers regularly meet with students in the WIC. There are a number of periodicals and magazines available to read and enjoy.

Faculty Advisor
South Kent School understands the vital role of adult mentors in the lives of boys and young men. Each student is assigned a faculty advisor. Faculty advisors help students to plan their academic programs, review with them their weekly Effort Ratings, help coordinate major vacation travel, and serve as a source of adult support and advice. Advisors work in partnership with parents/guardians to help each boy reach his personal potential.

Academic Honesty Policy

South Kent expects all students to do their own work. Students who provide work to others or receive unauthorized work or help are in violation of the School’s Academic Honesty Policy. Teachers must report all violations of the policy to the Academic Dean.

There are two areas in which the definition of academic honesty should be made more specific.

  1. Plagiarism. It is not honest to copy or re-word phrases, sentences, paragraphs or entire sections of a printed or electronic source and present them as one’s own. To avoid this type of academic dishonesty, students must credit all outside sources used in the preparation of an assignment.
  2. Cheating. While teachers will permit groups to collaborate or to use their notes and books while doing work, unless a teacher has granted permission, it is not honest for a student to present someone else’s work as his own.

 

Submission of the same assignment in two or more classes is not acceptable. If there is a connection between assignments in two or more courses, the student is encouraged to speak with the teachers involved to explore the possibility of doing a longer, more in-depth interdisciplinary paper or project. If a student submits the same assignment in another course without permission, this action is considered a violation of the Academic Honesty Policy.

Whenever a student is in doubt about the guidelines for Academic Honesty, he is encouraged to seek the advice of his teacher or the teacher of the student he plans to assist.

Consequences
Students who violate the Academic Honesty Policy will find the consequences are severe. Academic Dishonesty is considered a Major Offense.

First Incident

  • The paper, test, or assignment will receive a failing grade.
  • The paper, test, or assignment must be re-done. The student may risk a failing grade.
  • The student will be placed on Major Offense Probation for Academic Dishonesty.
  • Notification will be sent to the students’ parents/guardians.
  • The date of the incident will be noted on the student’s disciplinary record.
  • Colleges will be notified if they specifically ask about academic honesty, or when a cheating offense occurs in a student’s Sixth Form year.

 

Repeat Incidents—carries all the consequences of a Major Offense plus:

  • The student may be subject to failing the course.
  • There may be a notation on the student’s college recommendation.
  • The student may be suspended, placed on Academic Probation for the remainder of the year, or dismissed.

 

The final decision concerning each situation lies with the Academic Dean and the Head of School.


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Student Life

Commendations

South Kent sets high standards for all students. We expect that students strive to meet these standards of achievement and behavior in the dorm, in the classroom and during athletic contests. We are especially proud when a student distinguishes himself by exceeding these expectations. These students may be recognized by any member of the faculty or staff as worthy of receiving a commendation. A letter of commendations is subsequently sent to the student’s parent/guardian.

Dress Code

South Kent students are required to be appropriately dressed and well groomed for every occasion while on campus or while representing the School elsewhere. Students are expected to accept the spirit of the dress code and to exercise good taste and judgment. Since South Kent does not condone any illegal or immoral activity, students under school jurisdiction are expected not to appear in any way that suggests or promotes illegal or immoral activity. In cases of differences of opinion, faculty members are the final arbiters of “appropriate dress.”

While the School allows relatively wide latitude for personal taste in appearance, it has a few specific requirements, which are listed below.

  • Hair must be clean, neat, and off one’s face. It may not be worn in extreme or radical styles.
  • Students must maintain acceptable personal hygiene
  • Hats or other head wear must be removed upon entering buildings
  • Students may wear stud or small, hoop earrings. No other part of the body may be deliberately pierced, cut, or scarred while a student is under School jurisdiction.
  • South Kent does not condone tattooing. Tattooing is not to be performed while a student is under School jurisdiction.

The dress code must be worn throughout the academic day. Formal Dress Days are Monday and Friday and Cardinal Dress Days are Tuesday, Wednesday, Thursday, Saturday.

Clothes for classes are expected to be neat, clean, and in good repair; frayed hems and patches do not constitute good repair. The following is required class dress on their respective days. There is appropriate dress for recreation and relaxation, another dress for classes, and still another for formal services and special occasions. Repeat dress code violators will be brought before their Form Honor Court.

Formal Dress Days

  • Navy blazer
  • Collared shirt fully buttoned and tucked in (White or blue preferred, no polo, golf shirts, turtlenecks or hooded sweatshirts)
  • Necktie
  • Dress trousers and a belt (no cargo pants)
  • Dress shoes and socks

Cardinal Dress Days

SKS crest for polo.

  • Shirts: red, black, charcoal, or white polo shirts that are branded with the South Kent School Shield logo. Shirts must be tucked in.
  • Casual slacks and a belt. Slacks are to be made of cotton khaki, wool, poplin, corduroy, or twill; no denim jeans. (Unacceptable slack styles include excessively baggy or riveted pants, shorts or athletic pants.)
  • Belts must be worn and visible at all times
  • Casual shoes (no athletic shoes or sandals)

Approved Cardinal Dress Items in the School Store

Additional Clothing Layer Options:
Fleece, vests, or sweaters that are branded with any SKS logo (including any South Kent School, CFI, or Athletic logo) that have been sold either at the SKS school store or through School provider websites may be worn on top of a SKS logo polo shirt.

Shoes:
Students must wear dress/casual shoes. (no athletic shoes or sandals)
Winter boots in good repair are acceptable during inclement weather.

Hats:
Hats and stocking caps may not be worn in the academic buildings.

Hoodies, items in disrepair, and items that do not have the SKS logo are not acceptable.

Casual Dress
Clothing is expected to be neat and clean. Torn, ripped or immodest clothing is inappropriate, as are items emblazoned with messages pertaining to alcohol, drugs, and offensive sexual or social situations.

Seasonal Variations may be made at the discretion of the Head of School.

Purchasing Dress Code Items
Purchase polo shirts and other items from:

Items such as Blazers, Pants, Shoes may also be purchased at any store of your choice as long as they fit the school dress code standards.

Residential Life

Dorm life is the center of South Kent’s boarding school community and therefore crucial in creating a positive school experience. Dorm living provides each student with the opportunity to learn valuable lessons about living with others and becoming self-reliant.

A Residential Dorm Parent supervises each dormitory. They, along with non-resident faculty members, are responsible for seeing that the School’s guidelines are followed in the dorms. Assisting the dorm parents are student dorm supervisors whose responsibilities range from maintaining order and cleanliness to fostering positive dorm morale. Students meet regularly by dorm to address issues and concerns, as well as to participate in constructive residential dorm activities. Ultimately the quality of dorm life is controlled by each resident’s commitment to taking pride in himself and being considerate of his neighbors.

Dorm Rooms
Students are assigned a roommate (when applicable) before school opens. A Rooming Request Form is located in the Parent Resources section of the School’s website. Every possible attempt will be made to accommodate a student’s request.

Dorm rooms are equipped with a bed frame, mattress, chest of drawers or shelf unit, closet or wardrobe, desk, chair and safe for each student. Furniture provided by the School must remain in its original room and may not be disassembled. Students must arrange furniture so that all parts of the room are visible from the doorway. State fire codes require that all doorways must be clear of clutter and obstructions.

  • Students must supply their own linens, pillows, blankets, towels, bedspread or comforter and hangers.
  • Students are not allowed to have any non school-issued furniture in their room.
  • Students are not allowed to keep animals of any kind in their rooms; this includes fish.

Dorm Room Appearance
South Kent believes in self-reliance. In an effort to teach this principle, all students participate in keeping their dormitories clean. Each student is responsible for cleaning his own room every Sunday evening during Cardinal Cleaning. Additionally, students maintain the cleanliness of the dorm with nightly dorm jobs.

Dorm Room Decorations
South Kent encourages students to decorate their rooms with personal effects, so that every boy takes ownership of his place at school. The following rules apply:

  • Decorations must be neat and orderly and must not contradict the School’s values
  • Decorations may be hung with removable adhesives such as command hooks or utac. Fire codes prohibit articles hung from the ceiling or from sprinkler pipes, as well as hanging objects which prohibit clear sight into the room.
  • Students may not cover windows with anything other than the window blinds provided by the school.
  • All decorations must be in good taste and may not suggest or promote immoral activity or illegal substances; this includes alcoholic beverages, drugs, and tobacco. Material advertising or glorifying alcoholic beverages or illicit drugs is prohibited.
  • Sexually explicit or other degrading displays, including posters, magazines, and videos, are not allowed in the dorms or on campus.

In cases of differences of opinion regarding what is considered “good taste,” the Residence Life Coordinator and the dorm parents are the final arbiters.

Appliances
Boys are to leave non-essential electrical appliances at home. In an effort to maintain a safe and studious environment in the dormitories, the following guidelines are to be followed.

  • Radios, MP3 players, computers, hair dryers, clocks, shavers and UL-approved window-mounted fans are the only appliances permitted in an underformer’s dormitory room.
  • Monitors above 30 inches are prohibited in student rooms.
  • Hot pots, heaters of any type, hot plates, heating coils, microwave ovens, electric rice cookers, television sets, refrigerators, electric blankets, lava lamps, halogen lamps are not permitted in dorm rooms.
  • Sixth Form boys and Fifth Form dorm supervisors are permitted to have a small refrigerator, television, and DVD/Game System in their rooms.
  • All appliances should be plugged into a UL-approved surge protector or extension cord.
  • The School is not responsible for items lost, stolen or damaged. Parents/guardians are advised to list valuables on their homeowner’s insurance policy.

Common Rooms
Common rooms are equipped with televisions and microwave ovens. Boys are expected to keep these clean and in good repair.
Common Rooms are covered by these additional guidelines:

  • televisions are not to be removed from common rooms
  • televisions are to be turned off by 11:00 p.m.
  • all dorm occupants will share financial responsibility for any damage to common areas

Students, monitored by their dorm supervisors, clean the common areas. Bathrooms should be kept neat and free of personal items. Thorough bathroom cleaning is done by a professional housekeeping staff.

Safety
Above all, the dorms must be safe places to live. Connecticut State Fire Codes must be followed. The Fire Code strictly prohibits the following:

  • Tapestries without the UL-approved label
  • Upholstered furniture, specifically stuffed furniture having fabric covers
  • Any decoration that hangs from ceilings, pipes, or sprinklers, or covers a light fixture or an electrical outlet
  • Heat-producing appliances used to warm a space or prepare food
  • High wattage lamps of any kind, including but not limited to: “tensor” lamps or “lava” lamps
  • Open flames or devices used to start or maintain a fire: i.e. matches, cigarette lighters, candles, incense
  • Furniture or decorations that block or impede easy room entrance or egress through doors and windows
  • Tampering with or improperly using fire or smoke protection equipment

 

Security of Personal Belongings
The School expects students to respect each other’s dignity, privacy, and property. Although dorm rooms are equipped with individual locks and safes, students should never leave large sums of money in their rooms and should take care in deciding what personal and valuable equipment they bring to school. All money in excess of $20 in cash should be deposited with the Business Office or a local bank. All personal items, including clothing, all electronics, sports, camera, sound and computer equipment should have some kind of permanent identification.

All electronic devices are to be registered with the Office of Student Success.

The School is not responsible for items lost, stolen or damaged. Parents/guardians are advised to list valuables on their homeowner’s insurance policy.

Laundry Service
Weekly laundry service includes all clothing and linens (towels, sheets, pillowcases and blankets) for the academic year. Laundry is to be dropped off in the laundry room located on the backside of the Old Building/Dining Hall on Monday mornings before Assembly. Items are returned for pickup after lunch on Thursday and Friday, depending on the student’s Form. We recommended labeling all of  the student’s clothing and linens prior to arriving on campus.

Damage/Inventory
Student rooms are to be left in their beginning-of-the-year condition when the rooms are vacated.

Damage to rooms or loss of School property (screens, bedding, furniture, etc.) will be billed to the student’s parents/guardians.

Room Inspections
Dorm parents and dorm supervisors will make regular room inspections to ensure that rooms are neat, clean, orderly and in full compliance with School guidelines.

Authorized personnel may enter students’ rooms for any purpose and at any time, especially for maintenance or safety inspections.

General Dorm Rules

  • On school nights, the dorms are to be quiet after 7:45 p.m.; not only does the quiet make the dorms more conducive to study, it is also a form of consideration for faculty families, many of whom have school-aged children
  • Student cell phones may be collected during the study hall period
  • Students are required to be in their dorms for Check-In (10:00 p.m. on school nights, 11:00 p.m. on Saturday), unless otherwise noted
  • When students are in their rooms, they must leave their doors unlocked. No student may be in another’s room unless a resident of that room is present.

 

Third Form Dorm Rules

  • No phone use after 10:00 p.m.
  • In room by 10:10 p.m.
  • Lights out at 10:15 p.m.

 

Fourth Form Dorm Rules

  • No phone use after 10:15 p.m.
  • In room by 10:25 p.m.
  • Lights out at 10:30 p.m.

 

Fifth Form Dorm Rules

  • No phone use after 11:00 p.m.
  • In room by 10:55 p.m.
  • Lights out at 11:00 p.m.

 

Sixth Form & Post Graduate Dorm Rules

  • Sixth Formers & Post graduates may sign out, with dorm parent permission, after the 10:00 p.m. Call-In.
  • All Sixth Formers must be in their respective dorms by 11:00 p.m. and in their rooms by 11:30 p.m.
  • Lights out at 12:00 a.m.

Guests
Students are permitted to have non-school guests on campus as long as they check-in and register with the Master of the Day (MOD). The MOD should be contacted prior to the arrival of the guest. Guests are permitted in all public areas of the campus while accompanied by the host student. Public areas on campus are the Schoolhouse, Dining Hall, Chapel, Athletic facilities,  and the library.

No guests are permitted in the dormitories without supervision.

Requests or interpretations of this rule are at the discretion of the Student Success Office.

Day Students

South Kent believes that its day students are as integral to the community as its boarding students, thus day students keep the same schedule of daily assignments and commitments (i.e. assembly, classes, chapel, sports, jobs, meals, etc.) as boarding students. While on campus and at School events, they are bound by the same School rules and regulations. Day students are always welcome to spend the night on campus if their commitments and/or inclement weather make it impossible or unsafe to return home.

Day students are expected to arrive at school in time for their first commitment and to stay until they have met their last commitment. These commitments include any required evening activities, such as chapel services. Day students are welcome to stay for dinner on campus, but are not required to do so. Unless they have made arrangements to spend the night, they must leave no later than dormitory Check-In at 10:00 p.m. Day students are required to sign in upon arrival and sign out when departing campus in Boardingware.

All Day Student issues may be directed to the Day Student Coordinator.

Day Student Lounge
The Day Student Lounge is an area on campus intended to be a safe and friendly space where day students can feel comfortable, safely keep their belongings and relax during free periods. There are lockers available for all day students, as well as furniture and study spaces. As such, the basic school rules apply in the Day Student Lounge. Students are expected to be respectful both of the space itself and the right of their classmates to use it. Essentially, if something is not appropriate elsewhere on campus, it is not appropriate in the Day Student Lounge.

Driving
Day students wishing to drive to and from school each day must complete a form available from the Student Success Office. This is a privilege offered to day students. Cars are to be parked only in the parking lot across from Bartlett Dorm. Assigned spaces will be given upon registering the vehicle with the Student Success Office. All day student property, including vehicles, is subject to the same search guidelines as that of boarding students. Once a day student leaves campus, he may not return without the permission of the Student Success Office or the Master of the Day (MOD). Students who violate these rules will forfeit the privilege of having a car on campus.

Day students may ride with other day students to and from school only if they obtain permission from their parents. This permission will be kept on file with the Student Success Office.

Under no circumstances may a day student drive a boarder anywhere without special permission. Permission must be obtained from the parents or guardians of both the driver and passenger and delivered to the Student Success Office. Day students may not drive to any school-affiliated, off-campus events.

Health
Day students may seek treatment for injury or illness from the staff of the Health Center. The staff of the Health Center, however, is not responsible for scheduling routine medical or dental examinations for day students.

Absences
Parents/guardians of day students must notify the Health Center if a student is absent from school due to illness or injury. Telephone calls should be made before the start of the academic day (7:45 a.m.). Parents/guardians are asked to call the Health Center directly at (860) 927-3539, ext. 245.

When the student’s absence is the result of a serious communicable disease, on his return he must present a doctor’s note of assurance that he is past the point of contagion. Otherwise, he must see the School Physician on the morning of his return.

For all other absences, please call the Student Success Office at (860) 927-3539, ext. 200.

Meals

Community meals have a special importance in the South Kent community. The entire community gathers daily at lunch for a formal meal. Formal Dinner is held each Monday evening, and occasionally Formal Dinners are called for special occasions. Seating is assigned for formal meals, and attendance is mandatory and is taken by the faculty member assigned to the table. All other meals are informal.

The Perch
The Perch is a student-run snack shop that is open in the evenings after study hall hours, Monday through Friday. The Perch offers an array of items from yogurt and fruit to burgers and fries. Its purpose is to provide the student body with both food and a relaxing environment.

Food Delivery
The local area offers some great restaurants that are authorized to deliver to campus. Information about these restaurants is available from the Student Success Office. All deliveries must be made to the courtyard.

Delivery time schedule:
Monday, Tuesday, Thursday and Friday from 5:00pm to 7:30pm
Wednesday and Sunday from 12:00pm to 7:30pm
Saturday 12:00pm to 10:00pm


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Technology, Computer & Network Acceptable Use Policy

In striving to prepare students for excellence in college and beyond, South Kent School has made a commitment to ensure that students are prepared to compete in an age of increasing technology. Acceptable usage of the South Kent campus network includes any activity which supports the academic mission of the School. South Kent makes no express or implied warranty for the Internet access it provides or the resources which are available through the South Kent network.  Despite efforts to do so, South Kent School cannot completely prevent access to information which may be illegal or deemed offensive.  South Kent strives rather to provide students with the guidance and the skills required to use technology in a manner which is consistent with the School’s mission.

Any electronic device - including, but not limited to, cell/smart phones, computers, iPads, iPods, game consoles and any other Internet-capable device - must be registered with the technology department during orientation or within 48 hours of its arrival on campus before it is allowed Internet access through the School network. South Kent does not accept responsibility for the loss, damage or theft of any electronic device or data on any such device used on school property.

South Kent expects that all members of the community adhere to both the specific guidelines below, as well as the spirit of the School’s policy. Failure to act in accordance with this policy may result in disciplinary action, loss or restriction of network privileges, confiscation of hardware, or criminal penalties under applicable state and federal law. Unacceptable use of the SKS network includes, but is not limited to, the following:

  • Violating the rights of privacy of any individual, either by accessing the account, files or the device on which those files may be stored.
  • Using language or distributing material in any electronic communication that may be considered offensive or threatening to another individual.
  • Plagiarism (using of someone else’s ideas or words, from print or electronic sources, without proper attribution) or copying any copyrighted material (Under Title 17 of the United States Code, this includes software, photographs, artwork, music, movies and scholarly research) in violation of copyright law.
  • Acting in a manner which in any way degrades or disrupts system performance for other network users.
  • Use of network for financial gain or for any commercial or illegal activity.
  • Altering the settings on any school computer, downloading or installing any software, modifying or disabling any school hardware, installing any unauthorized hardware (routers, hubs, wireless access points, et al.), accessing the Internet without going through the School’s internal network and servers.
  • Using any non-registered hardware to access the School’s network.

While South Kent respects the privacy of all users’ email accounts, files and network activity to the fullest possible extent, the School reserves the right to investigate where it feels that there is an indication of inappropriate conduct.

Phones/Electronic Communication Devices

Students may possess or use personal electronic communication devices including, but not limited to, cell/smart phones,  computers, iPads, iPods, game consoles and any device which has the ability to connect or access data on any network.

Permitted devices must:

  • Be turned off at any time directed by a faculty member.
  • Not disrupt the educational program or school activity.

Student cell phones and/or electronic devices may be searched by a faculty member, under limited circumstances, in accordance with the limitations imposed by state and federal law. Specifically, school officials may not search students’ cell phones and/or electronic devices, including the accessing and reading of their text messages and digital photos, unless those officials have a reasonable suspicion, based on objective and explicable facts, that the search will provide evidence of the violation of the law or a school rule. The scope of the search must be reasonably related to the objectives of the search and not excessively intrusive in light of the nature of the infraction.

The School is not responsible for items lost, stolen or damaged. Parents/guardians are advised to list valuables on their homeowner’s insurance policy.

Social Media Guidelines

South Kent School understands the importance of students engaging, collaborating, learning, and sharing in digital environments. To this aim, South Kent has developed the following guidelines to provide direction for the School community when participating in online activities.

South Kent School’s social media guidelines encourage students to participate in social computing and strive to create an atmosphere of trust and individual accountability, keeping in mind that information produced by South Kent students is a reflection on the entire community and is subject to the School’s Acceptable Use Policy.

We ask that students follow the School’s rules when posting online. It is acceptable to disagree with someone else’s opinions; however, it is necessary to do so in a respectful way. Criticism should be constructive and not hurtful. Simply put, what is inappropriate at School is inappropriate online, and students will be held accountable in the same fashion. Social media venues are very public. What is posted online leaves a digital footprint for all to see. Students should not post anything they would not want friends, parents/guardians, teachers, or an employer to see or post anything about another individual without express permission. Students should never give out personal information including, but not limited to, last names, phone numbers, addresses, exact birthdates, and pictures. Nor should they misrepresent themselves by using someone else’s identity. Passwords should not be shared.

Failure to act in accordance within these guidelines may result in disciplinary action, restriction or loss of network privileges and confiscation of hardware.

iPad Program

Every student at South Kent School will be required to provide their own Apple iPad for their course work.  The recommended model for student iPads is the new (2018) 9.7 inch iPad.  Click here for more information.  However, any iPad meeting these minimum required specifications would be adequate:

  • 32 GB of storage
  • WiFi connectivity (Cellular is not required)
  • Compatible with iOS 10 or above

Students should arrive for registration day with their iPads, where our Technology Department will assist with connecting them to the campus network. We will also provide assistance with downloading textbooks and any necessary applications.

South Kent School recognizes that today's students learn and engage in education differently than students of the past. Research has demonstrated that students learn best when they are actively engaged in their work and technology helps facilitate that engagement.
Students will use their iPad:

  • as an organizational tool to track assignments, homework and class projects
  • to access the internet to research information needed for class projects
  • to create online presentations
  • to word process class papers and projects
  • to run a variety of applications to enhance their learning experience in class
  • to read electronic books, newspapers and magazines, and other digital texts


Spares, Damage or Loss of iPad
In the event that your iPad is inoperable, South Kent has a limited number of spares for use while the iPad is repaired or replaced for the student. The School will work with Apple on all technical issues but it remains the responsibility of the student and family to pay any fees billed for any repair outside of the standard warranty.


 

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Athletics

At South Kent School, athletics are part of everyday life. The school expects that each boy who spends time on the Hillside will participate in a sport or activity every season. Each student must participate in two different athletic offerings each year, with the exception of seniors that have been enrolled at South Kent for a minimum of three years – they may choose to do only one sport during their senior year. Each student is asked to contribute to a program designed to challenge him as well as build his self-esteem and confidence. The athletic program engages our students in developing teamwork by driving toward a common goal and learning that personal sacrifice can benefit the whole.

There are competitive athletic options as well as those designed to develop skills, teach teamwork and create a fun experience.  We also offer a variety of activities, both athletic and non-athletic, that are recreational in nature.

If, for documented medical reasons, a boy cannot actively participate in the School’s afternoon program, he is expected to work with the athletic trainers or serve one of the teams in another capacity, as a student manager for example.

South Kent’s interscholastic athletic schedules are very competitive. Frequently, the teams compete against much larger schools. South Kent School has a rich tradition of hard work and fair play. South Kent boys are encouraged to compete with pride and remain gentlemen in victory, as well as in defeat.

Each student is required to read the South Kent School Athletic Handbook that is distributed via Google Drive to all students.

South Kent School is a member of the New England Preparatory School Athletic Council and the Housatonic Valley Athletic League. Our teams have the opportunity to participate in post-season tournaments and compete for league, New England and national titles. South Kent School adheres to HVAL and NEPSAC guidelines for athletes, coaches, officials and spectators.

Listed below are some programs that we have sponsored in previous years. The programs are subject to change.

FallWinterSpring
AMGAMGAMG
Mountain BikingBasketballBaseball
CrewHockeyCrew
Cross CountrySkiing/SnowboardingGolf
MusicIntramural SportsLacrosse
SoccerMusicTennis
Team ManagerYogaMusic
 Team ManagerYoga
  Team Manager

Participation in non-South Kent tournaments and other activities
South Kent students are allowed to participate with non-school affiliated teams. However, their participation must not hinder their ability to meet their obligations as a South Kent student. The student’s South Kent coach, Academic Dean and Athletic Director will examine each student-athlete’s academic performance and athletic obligation to determine if permission is granted. If permission is denied by the school any absence could be subject to academic and/or disciplinary consequences.  Requests are to be submitted through Boardingware as a Non-SKS Athletic Leave and completed as soon as knowledge of the student’s attendance, at said event, is confirmed.

Athletic Equipment
At the beginning of each year, every student is issued a South Kent School jacket that will be billed to the student account.  The jacket is used for school and team travel and for any desired personal use, it is each student’s garment to keep.  Each sport requires necessary equipment for participation and it is the student’s responsibility to arrive for each season with the proper equipment for their sport.  The school may also offer, and/or require, certain equipment or gear for a particular sport at a discount through one of our sponsors.


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Discipline

All successful communities depend upon rules to establish boundaries and to reinforce values. The South Kent community is no different. The goal of South Kent School’s discipline system is to teach boys a fundamental lesson: actions have consequences. To do this, South Kent has three broad categories of rules: Accountability, Procedural and Major Offense Rules.  The discipline system attempts to elicit good conduct by drawing boundaries between acceptable and unacceptable behavior and places responsibility for a student’s standing in the community in his own hands. Accountability and Procedural Rules encourage responsible action. Major Offense Rules focus on honor and honesty while protecting physical and emotional safety.

Since no list of rules can be completely comprehensive, students are expected to know and live by the “spirit” of South Kent School’s purpose and values as well as the “letter of its law.”

All disciplinary decisions, regardless of category, will result in either hours and/or points being assigned to the student involved.  Students will have an opportunity to work off hours at designated times during the week and weekends so as to not impact his overall point total.  Points may not be worked off and will be added to a student's accumulated total.  The accumulation of points may have an impact on a student's standing at school.   Below is the outline for consequences and communication home for the different specified point levels.

Disciplinary LevelResponse
10 PointsCommunication Home warning of possible suspension
20 PointsSuspension
30 PointsSuspension and final warning before possible dismissal


South Kent School — its employees, faculty, and staff — acts in loco parentis. The adults make decisions for the safety and well-being of students in the absence of parents/guardians. For this reason, all behavior that contradicts the School’s purpose and values while a student is under South Kent School’s jurisdiction is subject to disciplinary action. School jurisdiction refers to all times when school is in session, including travel to and from the School, School-sponsored trips, or when a student is temporarily off-campus, unless that student is under the direct supervision of his parents/guardians. Students can and should expect to be questioned about inappropriate behavior.

The South Kent School community expects its members to meet all the assigned terms of punishment. Further disciplinary action may be taken if these expectations are not met.

Accountability and Procedural Rules
South Kent expects students to be punctual and responsible in meeting their commitments to the community. Accountability and procedural rules apply to the following non-academic commitments: morning meetings, required chapels, required meals and jobs.  Students who accumulate multiple violations will face stronger penalties. A list of all infractions and their assigned actions can be found in the My BackPack account.

Accountability Rules

Students who violate accountability rules can expect to receive disciplinary hours. Hours are intended to be worked off during the week or weekends at designated times, supervised by a faculty member or senior prefect.  Hours that are not worked off in a timely manner will be converted into points and be added to a student’s point total. The following is list of possible Accountability Offenses:

  • Unexcused Absence: (Assembly, Chapel, Form Meeting, Formal Dinner and/or mandatory meals)
  • Digital Citizenship Violation
  • Dorm Violation
  • Dress Code Violation
  • Late to Dorm Check-In
  • Late to Class, Meals or Sports
  • Study Hall Violation
  • Up After Lights-Out
  • Failure to Abide by Travel Plans
  • Violation of language policy

Procedural Rules

Students who violate procedural rules will receive points and possible hours.  Points for the violation of procedural rules may not be worked off and will be added to a student’s point total.

  • Campus Sign-In / Sign-Out Violation
  • Disrupting Learning Environment
  • Guest / Visitor Violation
  • Insubordination
  • Living Outside Spirit of Community
  • Out After Hours
  • Tobacco Violation
  • Unexcused Absence - Class or Mandatory Appointment
  • Unexcused Absence Athletics - Practice and Games
  • Unexcused Absence - Community Event
  • Violation of Language Policy

Major Offense Rules

Although all major offense violations are considered a serious affront to the South Kent community, any act perpetrated with intent of injuring people or damaging school property may trigger a student’s immediate dismissal from school. A student who commits a Major Offense can expect any or all of the following consequences:

  • Major Offense Probation
  • Campusing for maximum of 3 weeks
  • A letter to his parents/guardians
  • A meeting with the Advisor, Associate Head of School
  • A written acknowledgment by him of his situation

Students who commit Major Offenses are placed on Major Offense Probation. The Major Offense violation will remain on the student’s record while enrolled at South Kent School. Dismissal may occur if a student on Major Offense Probation commits another Major Offense.
In the event that further clarification is needed, students who have committed a Major Offense violation may be brought before the Judicial Board.

The following are considered Major Offenses:

  • Lying/Dishonesty: This includes any willful misrepresentation of facts to any student or adult in order to perpetrate an offense, or to attempt to escape discipline, or to protect someone else from disciplinary action.
  • Academic Dishonesty: The Academic Dean, in consultation with the Associate Head of School and the classroom teacher, will investigate charges of academic dishonesty and follow the School’s policy as described in the Academic Life section of this handbook.
  • Stealing or the possession of another’s property without the owner’s express permission: unauthorized use of cable television, telephone or data connections in dormitories are considered theft.
  • Unlawful entry into another student’s room, trunk, locker, backpack, clothes, safe and mail or other possessions, as well as faculty residences, campus areas, buildings, and rooms designated as off-limits: Unlawful entry is defined as entering such places without express permission or direct authorization from the rightful residents/owners or proper school officials.
  • Illicit Substances: Using, possessing, distributing, or attempting to secure “chemical or illegal substances” or related paraphernalia while under South Kent School jurisdiction is forbidden. The term “illegal substance” shall include, but not be limited to, alcohol, narcotics, marijuana, cocaine, LSD, any over-the-counter drug, any controlled drug, any prescription drug not prescribed by a physician or not taken as prescribed, any non-medical substance used for mind-altering purposes (inhalants), and performance-enhancing substances. If the School has reason to believe that a student is involved with chemical substances, that student will be immediately notified and summoned to the Head of School’s office, or the Associate Head of School’s office, and the parents/guardians will be notified. South Kent School reserves the right to substance-screen a student when there is reasonable suspicion that the student is or has been under the influence of drugs or alcohol. Any refusal of a substance-screen by a student will be interpreted as an admission of guilt.
  • Possessing, using, or bringing on or near campus weapons, knives, guns (including paintball, pellet and BB guns), or explosive devices, or assisting anyone else in doing the same
  • Swimming, boating, or skating on school property without supervision
  • Tampering with or inappropriately using any fire and/or safety equipment
  • Using and/or riding in motor vehicles without permission
  • Unauthorized departure off campus
  • Using open fire or a heating element of any kind including hot pots and similar cooking devices in or around a building.
  • Burning incense in any building.
  • Fighting or assaulting, threatening, or endangering
  • Harassment, Hazing and Bullying: (See Harassment, Hazing and Bullying section)
  • Willfully tampering with or destroying property
  • Unauthorized possession of master keys or other School property
  • Facilitating or remaining in the presence of the commission of any Major Offense (Guilty by Standing Rule)
  • Living outside the spirit of the community
  • Any other offense deemed inappropriate by the Head of School

Discipline Responses

All student offenses are reported to the Deans who are responsible for administering discipline system. Final authority for student discipline is the responsibility of the Head of School. The following are the more common responses to disciplinary infractions:

  • Campusing
    • Restriction to campus
  • Counseling
    • Meeting with the School’s counselor or other recommended professional
  • Conference
    • Meeting of student, selected representatives from the School, and his parents/guardians.
  • Dismissal
    • Immediate dismissal from the School
    • The Head of School has the right to dismiss any student, if, in his sole discretion, he believes a student’s behavior jeopardizes the health and well-being of the School community.
  • Notification
    • Letter to parents/guardians regarding a student’s infraction and status
  • Probation
    • When a student has repeatedly failed to meet expectations or follow School rules, the Dean, acting on behalf of the student’s advisor and teachers, may recommend that the Head of School place the student on probation (academic or disciplinary), or the Head of School may decide to do so independently. Probation is a severe measure intended to alert the student and his family to the seriousness of the School’s concern. While on probation, a student is expected to obey all School rules and meet the expectations set forth under the conditions of Probation. Students on Probation must demonstrate a willingness to uphold the ideals of the South Kent School community through responsible action, a positive attitude, and cooperation in all areas. Failure to do so may result in dismissal. Disciplinary Probation is a consequence resulting from the commission of a Major Offense. Dismissal may occur if a student on Major Offense Probation commits another Major Offense.
  • Suspension
    • A student may be required to take time away from School in the custody of his parents/guardians or mutually agreed-upon professional to explore strategies leading to more appropriate behavior. While on suspension, a student is responsible for completing all course work.
    • The internal suspension will consist of reporting to the ARC for all of the student’s free periods during the day. At this time he is to be quietly working, with no cell phones or interaction with other students. He must also make all commitments. If any commitment is missed, the suspension will be extended by one day per incident. If the boy continues to violate the terms of the suspension, further disciplinary action will be taken.
  • Voluntary Withdrawal
    • A student (or his family) may opt to withdraw from school before the School responds officially to the commission of a Major Offense.

Leave of absence

It is sometimes necessary for a student to take leave from South Kent School for a short period of time. Parents/guardians may request a short-term leave in writing to the Head of School. Students and parents/guardians should give the Academic Dean a plan to complete all academic work while off-campus in order to receive academic credit. The most common plan of action involves private tutoring, which a student arranges independently of South Kent. The Academic Dean will provide the tutor with assignments. Students are expected to complete all course work, including individual homework assignments, quizzes or tests. The expectation is that a student’s academic work will be current upon his return to campus.

It is sometimes necessary for a student to take leave from the School for an extended period of time, other than for medical reasons. On these occasions, the student must submit a written proposal for the Head of School’s approval in order to receive academic credit from South Kent School. The Academic Dean will set a timetable for all academic work to be completed. The transcript will indicate that a leave of absence was taken, and coursework was completed off-campus. In the event that a student’s absences add up to 10 or more days, this policy will apply. A grade of “Pass” or “Fail” will be assigned for each course.

Should the recommendation be made that a student undergo professional evaluation and/or spend time in treatment, the costs will be covered by the student’s parents/guardians. The student on Medical Leave of Absence will not be allowed to return to campus until the School receives and approves a written evaluation and a treatment plan from the evaluators or treatment professionals. South Kent School reserves the right to reject such evaluation and/or treatment plan, at which time the student will be required to withdraw from the School. A student returning to School from such a Medical Leave of Absence is subject to all School rules, as well as the following conditions, for the remainder of his South Kent School career:

  • Random screening for chemical substances (The use of or possession of chemical substances, the use of or possession of related paraphernalia, or the indication through screening of continued use or the resumption of use would result in immediate dismissal.)
  • Compliance with all requirements of the prescribed treatment plan
  • Making up of all missed academic work

Failure to comply with these conditions may result in dismissal.

Withdrawal
Parents/guardians may choose to voluntarily withdraw a student at anytime during the academic year. To initiate a formal withdrawal, the family must do so in writing to the Head of School and the Student Success Office, indicating the reason for withdrawal.

Discipline Procedure

Notice and Appeal

Infractions are listed in each student's My BackPack account. It is each student’s responsibility to read this list. Students who believe they have been incorrectly or unjustly cited on the Infraction List may appeal their case at the weekly “Honor Court.” It is each student’s responsibility to complete his disciplinary job. If a student chooses not to work his assigned job he may face graver disciplinary consequences.

Students will be notified if they have committed (or are suspected of having committed) a Major Offense. Parents/guardians will also be notified that their son has committed a Major Offense. Usually this will begin with a phone call from the Associate Head of School. A follow-up letter from the school will alert parents/guardians to their son’s disciplinary status.

Judicial Board

The Judicial Board consists of three faculty members and three students who meet to respond to:

  • Serious offenses for which there are no pre-determined consequences
  • An offense for which a student’s responsibility is unclear or needs to be determined
  • The Head of School’s call for a meeting

A student who has committed a Major Offense or is suspected of having committed one may request to have his faculty advisor present when his case is heard at the Judicial Board Meeting.

After hearing any case, the Judicial Board recommends a course of action to the Head of School who makes all final disciplinary decisions. A letter will be sent home to parents/guardians from the Head of School or his designee informing them that their son has appeared before the Judicial Board.

Searches

When any member of the School’s faculty deems it necessary, a student, his room, and his possessions will be searched. Searches are conducted, whenever possible, by the Associate Head of School. Faculty and staff members are, however, authorized to search a student, his room, his car/vehicle and his possessions unaccompanied by any other person if it is deemed necessary.

Confiscation Policy
South Kent School reserves the right to confiscate any item belonging to a student brought onto campus in violation of School rules and policies. Such an item will be discarded at the conclusion of the academic year unless a parent or legal guardian requests its return and personally appears to retrieve it.


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Harassment, Hazing and Bullying

It is the policy of South Kent School to maintain a community free from harassment, hazing, and bullying. All members of the community have the basic right not to be harassed, hazed or bullied. South Kent School prohibits any form of bullying, hazing or harassing behavior, whether in the classroom, on the campus or at school events. Such behavior occurring outside of a school setting that has a negative and direct impact on a student’s academic performance or safety in school is also prohibited and may be subject to school discipline. This policy recognizes that harassment, bullying or hazing can be directed not only by one student toward another student, but also by an adult toward a student, a student toward an adult, or an adult toward another adult. Demonstration of appropriate behavior, the treatment of others with civility and respect, and the refusal to tolerate harassment, hazing or bullying is expected of administrators, faculty, staff, volunteers, visitors to the school, and students.

Bullying is any significant or repeated gesture, or written, verbal, graphic, physical or other overt act (including electronically transmitted or communicated acts) directed against another person or groups of persons with the intent to: (1) cause harm to the person or his/her property; (2) place such person in reasonable fear of harm to himself/herself or damages to his/her property; (3) creates a hostile environment at the school for such a student; (4) infringe on the rights of such student at the school; or (5) substantially disrupt the education process or the orderly operation of the school. Bullying shall include, but not be limited to, a written, oral or electronic communication or physical acts or gestures based on any actual or perceived differentiating characteristic, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity or expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.

Harassment and hazing entail behavior that is inappropriate and that should not take place through ignorance or thoughtlessness. Hazing is any action taken or any situation created intentionally that causes embarrassment, harassment or ridicule and risks emotional and/or physical harm to a student or members of a group, whether new or not, regardless of the person’s willingness to participate. The school recognizes and respects individual differences with respect to race, color, disability, gender, national origin, religion, ancestry, gender identity or expression, sexual orientation, or any other class protected by law. Conduct that denigrates or shows hostility or aversion toward an individual because of such difference in background is unacceptable and is considered harassment. Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, and/or other verbal or physical conduct of a sexual nature. Inappropriate behavior, verbal, written, including electronically, or physical, that demeans or offends others is unacceptable. This includes, but is not limited to, unwelcome physical advances, unwarranted verbal remarks, derogatory statements, or discriminatory comments, and can occur between two individuals or groups of individuals. Forms of harassment include, but are not limited to, written and oral remarks, gestures, remarks posted online or to the campus computer network, messages left on voicemail systems, anonymous calls or postings, repeated unwanted calls or messages, or obscene calls or postings. Telephones, email, and other forms of technology, electronic communication or media may not be used to harass, haze, or bully others.

Procedures to Address Harassment, Hazing and Bullying

Individuals might unintentionally act in a matter that others experience as harassing or humiliating. Attempts to justify such behavior as a "prank" or "joke" do not change its harassing, hazing, or bullying nature if the object of the joke is not a willing participant. Whenever possible, explaining the unwelcome and inappropriate nature of the behavior to the offender should precede more formal action.

The school will not tolerate acts of harassment, hazing, or bullying by anyone. If you believe you have been the victim of harassment, hazing, or bullying in any form, you should immediately report the incident to the Associate Head of School (Mr. Chavka) or Head Nurse (Mrs. Richardson).

The school will promptly act upon your complaint, and will investigate the matter discreetly and with sensitivity. We will treat the matter in as confidential a manner as possible; however, it may become necessary for the school to disclose facts and names to the alleged harasser, possible witnesses or to an outside authority. All parties involved in a complaint are entitled to respect. Students should not fear reprisal for making a complaint, being the subject of a complaint, or providing evidence in connection with a complaint.

Given the wide range of behavior that constitutes harassment, hazing and bullying, cases will be considered on an individual basis by the Head of School, or his designees. Acts of harassment, hazing or bullying are a major offense violation and will be disciplined accordingly. Such disciplinary responses, when called for, will be determined at the discretion of the Head of School, or his designees. Suspension or dismissal may be warranted particularly when behaviors demonstrate a serious disregard for the welfare of other individuals or the community as a whole.

It is critically important that the school supports and protects any individual who raises a complaint in good faith. Retaliation against someone making a complaint about harassment, hazing or bullying is unacceptable and will be subject to a disciplinary response if found to be a valid claim of retaliation by the Head of School or his designees. Any such disciplinary response will be determined at the discretion of the Head of School, or his designees, and may include possible dismissal for a student or the termination of employment for an adult.


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Vacations & Travel

The South Kent School Travel Calendar and Travel Letter can be found on the School’s Website, under Parent Resources.  Departure and return dates and times are listed for the major holidays and breaks.  The Travel Letter  contains detailed information regarding airport transportation for the Thanksgiving, Christmas, Spring Break, and Summer Vacations.

Travel requests/plans for School vacations and breaks, weekend travel off campus, or any overnight leave from campus, must be submitted according to published deadlines, by the student or parent/guardian through Boardingware and are subject to final approval by the School.

For major holidays and regular weekends, the School will also provide transportation to and from the Harlem Valley-Wingdale Metro North train station at designated times.  Approved travel outside of these times or to airports not listed on the Travel Letter schedule, is not provided by the School and must be contracted directly by the family through a transportation service provider.  Contact [email protected] for a list of providers.

Leaving Campus

For any leave from campus, other than a school affiliated activity, the boys are required to “sign out” through Boardingware at an on-campus designated kiosk.  Immediately upon his return, he must sign back in.  If the means of transportation is in a vehicle driven by someone other than a parent/guardian or member of the faculty/staff, then parent/guardian permission is required.

Bicycles/Skateboards/Rollerblades

Any student who is not walking or travelling in a vehicle is required to wear a certified bicycle helmet. Also, all South Kent students must obey the laws of the road — walk on the left side; ride on the right side. A student who violates these rules will lose this privilege.

Student Vehicles

No boarding student is permitted to have a vehicle on campus. Day students wishing to drive to and from school each day must complete a form available from the Day Student Coordinator; this is a privilege offered only to day students. Cars are to be parked only in the parking area next to Bartlett Dorm. Assigned spaces will be given upon registering the vehicle. Day student vehicles are to be used solely for transportation to and from school. The vehicle is to remain in the assigned space until the student is finished with his school commitments and is returning home.

Under no circumstances may a day student drive a boarder anywhere without special permission. That permission must be obtained from the parents/guardians of both the driver and passenger and delivered to the Student Success Office. Students may not drive themselves to any school-affiliated, off-campus event.

South Kent School’s Transportation Form grants a student permission to ride in any chartered bus or common carrier, or in a vehicle driven by, or under the direction of, School faculty or staff, and by any person approved by the Head of School or their representative.

A parent or guardian may grant permission to ride with other individuals provided that the School has received authorization. Please note that while additional driving permission can be granted over the phone, the School may require additional confirmation before the travel is authorized.


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Student Accounts

Each student is set-up with a Student Services account, a Perch/School Store account, and an Allowance account.  These are three separately-funded accounts and are not linked to each other.  At the beginning of each year, the student service deposit is split with the majority going into the student services account and a small portion into Perch.  The student services account is used for incidentals such as ebooks, testing, athletic warm-up, ATC supplies, tutoring, Health Center, etc. (see a more detailed listing below). The funds in the Perch/School Store account can be spent only at the Perch and/or Student Store.  The allowance account is pre-funded and pre-authorized by the family and is primarily used for allowance only.  Families can call or email the Business Office at any time to move monies between these three student accounts.  Parents/guardians can monitor the balances in these accounts through My Backpack.

Student Services

The following is a list of items that may be charged to a student’s account:

  • Academic/Form Supplies
  • Art/Ceramics Class Fee ($75)
  • Athletic Trainer Supplies
  • Athletic Warm-up Outfit
  • College Application Fees/Visits
  • Doctors co-pays and deductibles
  • eBooks, Textbooks, Applications & Digital Tools
  • Facility Damage (Room, Dorm, Community)
  • Health Center (immunization, x-ray, physical, concussion protocol, transportation, etc.)
  • iPad repair or replacement
  • Lab Fee ($95)
  • Laundry Service Fee ($250)
  • Lost/Misplaced dorm ($25) or mail keys ($15)
  • Miscellaneous Charges (computer parts/repairs, NCAA fee, etc.)
  • Music Lessons
  • Outside Activities (field trips, museums, sporting events, plays, etc.)
  • Perch/School Store Funds (allocated to Student Id Card)
  • Postage (USPS, FedEx, UPS)
  • Prescriptions (when credit card is not on file)
  • Sports Alternatives (skiing, snowboarding)
  • Testing (PSAT, ACT, SAT, AP Exams, IBT TOEFL)
  • Transportation – Airport to/from Bus or Unscheduled
  • Tutoring
  • Yearbook

Perch/School Store Account

  • Perch charges
  • School Store charges
  • Recovery Shakes/Bars

The Perch and The School Store

The Perch is a student-run snack shop that is open in the evenings after study hall, Monday through Friday. The Perch offers an array of items from yogurt and fruit to burgers and fries.

The School Store is open for a half-hour after lunch on Monday, Tuesday, Thursday and Friday. The store’s merchandise includes academic supplies, personal health and hygiene items, clothing, and South Kent School logo items. Items can also be ordered from the School Store online for student in-store pick-up.

At the beginning of the school year, each student will be issued a Student ID card.  When presenting this card for purchases at either The Perch or School Store, providing there are sufficient funds in their Perch/School Store account, the sale amount will be automatically deducted from the account’s balance.  Parents will be notified by email when the balance in this account falls below $50.00.  Cash is welcome at either location and the School Store also accepts credit cards.

Allowance

If a bank account or an ATM card for getting cash is not an option, parents/guardians can deposit funds directly into their son’s allowance account for personal use such as weekly allowance, transportation, or other special needs. Written permission from the parent(s)/guardian(s) is required before the funds are given to the student. The Student Allowance form is included in the “Student Service Forms” documents and is used as ongoing permission for a student to receive a weekly or monthly allowance. Allowance may be picked up from the Business Office on Wednesdays or Fridays, between 1:00-1:30 pm. If a circumstance arises for which your son will need a special allotment, parents/guardians may email permission to the Business Office at [email protected] Please note that the Business Office is open Monday through Friday from 8:00 a.m. to 4:30 p.m. and closed on weekends and Holidays, so parents/guardians should plan ahead and submit such requests at least 5 days in advance.  Students should make arrangements with the Business Office to pick up their emergency funds.

ATM

As a convenience, South Kent School offers a self-owned and operated ATM located on campus in the corridor of the Old Building/Dining Hall. Our ATM accepts Discover, American Express, Credit Union 24, Maestro, Mastercard, Visa, Cirrus, Plus, Quest, Star, Pulse and NYCE cards for a minimal convenience fee. There is a $200 limit per transaction.

Banking

South Kent School strongly recommends that each student have a personal bank account. If a student does not have ATM access to a bank from his hometown, the Business Office or the International Students Coordinator will provide assistance in establishing an individual savings and/or checking account that includes ATM access. Due to the structure of the daily schedule, this could take some time to complete at the start of the year; therefore, we strongly encourage our families to make arrangements before they arrive in September. The two local banks in Kent are Union Savings Bank (860) 927-3529 and Webster Bank (860) 927-7183 and recommend you check with each individual bank for their account information and requirements.


TABLE OF CONTENTS

Health Services

South Kent School is concerned with each boy’s physical, mental, and spiritual health. The health-related policies and practices at the School are designed to encourage a healthy environment in which boys can grow and mature.

The Health Center keeps regular daily hours. The School’s physician sees patients during regularly scheduled office hours in the Health Center; when necessary, he will also see patients at his office in Litchfield. The School’s counselor also sees students during scheduled hours. Local specialists are available for consultation, and two nearby hospitals serve the community.

Student Health Forms
All Student Health Forms required to be completed by the School are available in Magnus Health Student Medical Records (SMR), a third party web-based system. Parents/guardians are responsible to complete, upload and submit all health forms to Magnus Health SMR prior to the first day of school. The information received on these form are kept confidential and allows the nurses and the School physician, in conjunction with other healthcare professionals, to provide health care and emotional support for the student. The failure of parents/guardians to provide accurate and complete medical and psychiatric information may result in a student’s dismissal from the School.

Medical Insurance Coverage
Parents/guardians must provide evidence of medical insurance to the School prior to the start of each academic year. All international students MUST purchase US health insurance/prescription drug plan coverage to meet the standards of United States health care through the Business Office per the enrollment contract for the academic year. Most doctors and medical service facilities refuse to accept insurance from international plan sponsors. Any changes to a student’s medical coverage during the year should be uploaded to Magnus Health SMR and reported to the Health Center immediately.

Prescription Drug Plan
School Kent School has partnered with Kent Station Pharmacy, a local pharmacy in town for student prescription needs while on campus. To provide prescription service to the student, the School requires a completed Kent Station Pharmacy application with legible copies of both the front and back of the student’s health insurance card and prescription drug plan card and a credit card to cover any co-payments, deductibles and any other costs not included in a family’s health care plan. South Kent School will not be responsible for any costs related to individual health care. The form and additional information about this service is included in the Health Forms through Magnus Health.

Physicals and Immunizations
Students are expected to have a thorough physical examination within twelve months of the first day of each school year. An updated physical must be performed within one month of the current physical on file. Parents/guardians are also responsible for updating all vaccinations according to the Connecticut State Guidelines. The Physician’s Physical Examination and Immunization forms found in Magnus Health SMR must be completed and signed by a Physician. 

Medications
All medications, both prescribed and over-the-counter, must be kept in a locked cabinet in the nurse’s office in the Health Center. Medications are dispensed at specified times by the nurse on duty. Students are responsible for visiting the clinic at these times to receive and take their medication(s) according to the prescribed schedule.

Student Athletes
The entire medical staff works closely with each student-athlete on a daily basis to help promote a healthy lifestyle and healthy choices. The certified athletic trainers, nurses and physician are responsible for evaluation, rehabilitation and care of students, and prevention of athletic injuries. Additional responsibilities include overseeing strength and conditioning programs of all athletic teams and student-athletes. If an orthopedic injury occurs during athletic activity, the student-athlete is evaluated and cared for by the coaching and medical staff as well as a group of physician specialists. Questions about pre-season preparation for any sport may be directed to the Athletic Director or the relevant coach.

Day Students
Day students who become ill while at school must notify the nurse. Parents/guardians will be notified by the nurse and may be asked to pick up their son. Day students must contact the Health Center if they will be tardy or absent for health issues.

Appointments and Transportation
All appointments for boarding students with local specialists are made through the Health Center. Transportation to appointments are provided by the school at an additional cost that will be billed to the student account.

In the event of a medical scheduling conflict, it is the responsibility of the student to turn in homework and papers, and to reschedule quizzes or tests as necessary. A medical appointment does not excuse the student from these responsibilities, only from the class period(s) and other commitments that must be missed. If a medical appointment cannot be kept, the student must notify the nurse immediately.

Health Team
The Faculty Health Team provides additional health support for students. This Faculty Health Team meets every week with the School’s counselor to review and discuss various health issues as they pertain to the School in general and individual students in particular.

Elective Surgeries
Parents/guardians are responsible for caring for a student through elective (non-emergency)  surgeries and the immediate recovery afterward. If possible it is recommended that elective surgeries be scheduled to happen over breaks.

Medical Leave of Absence
South Kent School recognizes that occasionally a student will experience a medical or emotional episode that significantly affects his performance and ability to function at school. The provisions for leave are designed to allow students to receive treatment for a physical or emotional illness that cannot be adequately treated on campus.

Following a consultation with parents/guardians, members of the Health Services and school administration, a Medical Leave of Absence may be granted by the Head of School or their designee. Medical leaves shall be for a period agreed upon by all parties concerned and minimum time periods may apply. If his physician at home feels that it is appropriate, we can send your son’s academic work to do while he is on medical leave or we can support medical leave without academic work. These options should be discussed with the Academic Dean.

Prior to the student’s return, a letter from the treating physician must be received by the School stating the following:

  • Student is prepared to return to school and is capable of school activities, noting any restrictions or limitations.
  • The  nature of treatment received and permission for the School Physician to contact treating facility or physician directly.
  • Any future treatment and/or follow up.
  • Prescription medication, if any,

The School Physician or Psychologist will then evaluate the current status of the student. The School reserves the right to make the final decision regarding a student’s ability to return to campus. Members of the Health Services and school administration will make this decision. Continued treatment at school may be a condition for return.